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Website Privacy Policy

Thank you for visiting the Dallas Irrigation Association (DIA) online and reviewing our website privacy policy. Our privacy policy explains how we handle the personally identifiable information (PII) that you provide to us when you visit us online to browse, obtain information, or conduct a transaction. PII includes information that is personal in nature and which may be used to identify you.  You may provide PII to us when you send us an e-mail message or a request for information, when you fill out a questionnaire or customer satisfaction survey, when you participate in a research study, etc. We do not require you to register or provide PII to visit our website. We do collect some technical information that does not include PII when you visit to make your visit seamless. The section below explains how we handle and collect information when you visit www.dallasia.org

The PII you provide on a our website will be used only for the purpose for which you provided it. We will protect your information consistent with the principles of the Privacy Act of 1974, the E-Government Act of 2002, and the Federal Records Act.

Personally Identifiable Information

As a general rule, our website does not collect PII about you when you visit our website, unless you choose to provide such information to us. Submitting PII through our website is voluntary. By doing so, you are giving the us your permission to use the information for a specific, stated purpose. However, not providing certain information may result in our inability to provide you with the service you desire.

If you choose to provide us with PII on a our website, through such methods as completing a web form, we will use that information to help us provide you the information or service you have requested. The information we may receive from you varies based on what you do when visiting our site.

We do not share the PII you give us with another organization or agency, or as otherwise required by law. We never create individual profiles or give your PII to any private organizations. The Dallas Irrigation Association never collects information for commercial marketing.

If we store your PII in a record system designed to retrieve information about you by personal identifier (name, personal email address, home mailing address, personal or mobile phone number, etc.), so that we may contact you, we will safeguard the information you provide to us in accordance with the Privacy Act of 1974, as amended (5 U.S.C. § 552a). The Act requires all public-facing sites or forms that request PII to prominently and conspicuously display a privacy notice.

The notice must address the following criteria:

  • Legal authorization to collect information about you;
  • Purpose for which the information will be used;
  • Routine uses for disclosure of information outside of the Dallas Irrigation Association;
  • Whether your providing the information is voluntary or mandatory under law; and
  • Effects if you choose to not provide the requested information.

For the general contact information that may be submitted through dallasia.org, we have completed a Privacy Impact Assessment (PIA) and System of Records Notice (SORN) providing details about the privacy protections and redress options available for the contact information we collect from the public. This information may be used to distribute information to you and to perform various administrative tasks.

Email Communications

Our website allow you to send us email messages. We will use the information you provide to respond to your inquiry. We will only send you general information via email. You should be reminded that email may not necessarily be secure against interception. Therefore, we suggest that you do not send sensitive PII (such as your Social Security number) to us via email. If your intended email communication is sensitive, e.g., it includes information such as your bank account, charge card, or Social Security number, you should instead send it by U.S. mail. Another alternative may be submission of data through a secure program website, if available.

Electronic mail messages that meet the definition of records in the Federal Records Act (44 U.S.C. § 3101) are covered under the same disposition schedule as all other Federal records. This means that emails you send us will be preserved and maintained for varying periods of time if those emails meet the definition of Federal records. Electronic messages that are not records are deleted when no longer needed.

Information Collected and Stored Automatically

When you browse through any website, certain information about your visit can be collected. We automatically collect the following types of information about your visit:

  • Domain from which you access the Internet;
  • IP address (an IP address is a number that is automatically assigned to a computer when surfing the Internet);
  • Operating system and information about the device or browser used when visiting the site;
  • Date and time of your visit;
  • Content you visited or downloaded; and,
  • website (such as google.com or bing.com) or referral source (email notice or social media site) that connected you to the website.

The Dallas Irrigation Association uses a variety of different Web measurement software tools.

Dallas Irrigation Association may use Google Analytics measurement software to collect the information listed above. The data may be automatically sent to Google’s system and the system immediately aggregates the data.  Neither the Dallas Irrigation Association nor Google will ever have access to the specifics of your particular site visits.  The staff can only see the aggregate data from all users for a particular time period.

The DIA may gather this information to improve our websites and has chosen to not share the aggregate data with Google.  We may use the aggregated data to share with our partners and contractors to help improve visitor experiences.

The DIA may also use online surveys to collect opinions and feedback from a random sample of visitors. DIA may use the Foresee Results American Customer Satisfaction Index (ACSI) online survey to obtain feedback and data on visitors’ satisfaction with DIA websites. This survey does not collect PII. Participation in the survey is voluntary. If you decline the survey, you will still have access to the identical information and resources on the website as those who take the survey. Answers to the survey help the DIA improve its website to make it easier to use and more responsive to the needs of our visitors.

The DIA staff conducts, analyses and reports on the aggregated data from the ACSI survey. The reports are only available to website managers, members of their communications and web teams, and other designated staff who require this information to perform their duties.

The DIA retains the data from Google Analytics, and ACSI survey results only as long as required by law or needed to support the mission of the DIA websites.

How the DIA Uses Cookies

When you visit any website, its server may generate a piece of text known as a "cookie" to place on your computer. Placing cookie text allows websites to “remember” visitors’ preferences, surfing patterns and behavior while they are connected.

The cookie makes it easier for you to use the dynamic features of webpages. Cookies from Dallasia.org webpages only collect information about your browser’s visit to the site; they do not collect any personal information about you.

There are two types of cookies, single session (temporary), and multi-session (persistent). Session cookies last only as long as your Web browser is open. Once you close your browser, the cookie disappears. Persistent cookies are stored on your computer for longer periods.

Session Cookies: We use session cookies for technical purposes such as to enable better navigation through our site. These cookies let our server know that you are continuing a visit to our site.

Persistent Cookies: We use persistent cookies to differentiate between new and returning visitors to our site. Persistent cookies remain on your computer between visits to Dallasia.org. We also use persistent cookies to block repeated invitations to take our customer satisfaction survey. 3rd party software, modules, or add-ins being leveraged on DIA websites may or may not use persistent cookies or similar technology; however, no data collected in this manner is accessible, viewable, or retained by us.

If you do not wish to have session or persistent cookies stored on your machine, you can opt out or disable cookies in your browser. You will still have access to all information and resources at DIA websites. However, turning off cookies may affect the functioning of some DIA websites. Be aware that disabling cookies in your browser will affect cookie usage at all other websites you visit as well.

Third-Party Websites and Applications

The DIA uses social media websites and other kinds of third-party websites. The DIA uses social media websites to engage in dialogue, share information and media, and collaborate with the public.  The DIA may also use these websites to make information and services widely available, while promoting transparency and accountability, as a service for those seeking information about or services from the DIA. The privacy policies for approved social media platforms are linked to the right of this privacy policy.

The DIA does not use third-party websites to solicit and collect PII from individuals. Any PII collected by the third-party website will not be transmitted or stored by the DIA; no PII will be disclosed, sold or transferred to any other entity outside the Department, unless required for law enforcement purposes or by statute consistent with the Privacy Act.

Site Security

The DIA takes the security of all PII very seriously. We take precautions to maintain the security, confidentiality, and integrity of the information we collect at this site. Such measures include access controls designed to limit access to the information to the extent necessary to accomplish our mission. We also employ various security technologies to protect the information stored on our systems. We routinely test our security measures to ensure that they remain operational and effective.

Interaction with Children Online

The DIA is committed to the protection of children’s online privacy. The Children’s Online Privacy Protection Act (COPPA) governs information gathered online from or about children under the age of 13. Verifiable consent from a child’s parent or guardian is required before collecting, using, or disclosing personal information from a child under age 13. If a DIA website intends to collect information from children under 13 years old, COPPA-required information and instructions will be provided by the specific Web page that collects information about the child. The Web page will specify exactly what the information will be used for, who will see it, and how long it will be kept.

Visiting Other Websites

Our website contains links to international agencies, private organizations, and some commercial entities. These websites are not within our control and may not follow the same privacy, security, or accessibility polices. Once you link to another site, you are subject to the policies of that site. All Federal websites, however, are subject to the same Federal policy, security, and accessibility mandates.

Privacy Policy Contact Information

We welcome feedback if you have any questions regarding our privacy policy or the use of your information.  Any additional privacy questions should be directed to treasurer@dallasia.org  For additional information about our Privacy Policy, or for general privacy inquiries, please contact us at treasurer@dallasia.org or mail us at:

Dallas Irrigation Association

PO Box 701232

Dallas Tx 75370

Attn: Treasurer

Last Published Date: October 31 2014

 

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